Basic Chemical Safety

This part is for all personnel that require access to the A-D buildings.

The objective of the basic chemical safety training is to give you enough information on how to identify chemical hazardous areas and were they exist around the facility. Personnel that will bring chemical hazards to the facility or engage in hazardous chemical work also need to complete the extended chemical safety training.

1. Applicable Regulations, Provisions and Abbreviations

CLP (European regulation nr 1272/2008, link to a guide not the law)

AFS 2014:43 – Chemical Hazards in the Working Environment

AFS 1999:7 – First aid and crisis support

AFS 2007:5 – Pregnant and nursing employees (only in Swedish)

AFS 2008:13 – Signals and signs (only in Swedish)

GHS: Globally Harmonized System of classification and labelling of chemicals

SAM: Systematic Work Environment Management

CS: Chemical Safety

2. Responsibilities

The director has the main responsibility that the facility complies with all laws and that regulations are followed. Work is current underway to clarify delegations from the director to other parts of the organization. When this work is complete the SAM -responsible for each work area will be responsible to ensure that the required documentation is established and maintained regarding chemical hazards (e.g. risk assessments and work instructions).

The role of the CS team is to support the organization in this work to comply with all chemical regulations.

2.1 MAX IV Staff

All MAX IV employees have a personal responsibility to follow rules, guidelines and work instructions posted. To gain access to the A-D building personnel need to know within which areas at the facility permanent hazards exist, basic rules and how to act in the case of an emergency.

All personnel working with chemicals have to take the extended chemical safety training and they have the responsibility to inform themselves of the documented working rules located in respective areas and the conditions that apply for working with hazardous chemicals.

2.2 External Users

External users must declare in DUO all chemicals they intend to bring to the facility during the proposal submission phase. For accepted proposals, last minute changes (4 weeks before) are only possible if the experiment is within the same hazard classification (e.g. changing inert gas to a flammable or toxic gas would change the hazard classification of the experiment). The local contact or beamline manager shall involve the CS team early on if changrs like this are under consideration. If the user have brought chemicals or samples that have not been declared upon arrival, the local contact must contact the CS team for approval. Safety for users can be found here.

2.3 External Contractors

The person at MAX IV who is responsible for hiring external contractors is called the local contact and this person is responsible for the external contractors during their stay at MAX IV. The local contact must register the external contractor hereIf the contractor plans to use chemicals during work on MAX IV, the permit for temporary chemical work must be obtained from the KS group. The local contact at MAX IV is responsible for ensuring that the contractor has a valid work permit before work on MAX IV can begin. Contractors are not allowed to start any hazardous chemical work at MAX IV before the permit is approved by the CS team. The approved permit will be sent to the contractor and the local contact at MAX IV who checks what actions must be taken by MAX IV to prevent any hazards for staff.

2.4 Study Visits and Guests

Study visit groups and guests must be informed by the guide of local rules where appropriate. The guide is responsible for acquiring information on specific day-to-day hazards at the facility and plan any tour accordingly.

3. Chemical Hazards

The term “chemical hazard” includes both hazardous chemical substances and mixtures when they occur as a chemical product or in other ways. Other sources may be as exhaust fumes or other air pollutant, or in or on a material, plant or technical device.

Please observe that substances which are not classified as hazardous according to CLP, and thus do not require hazard pictograms (part 3.1.1), may still become dangerous under certain conditions. This means that a hazard may be generated when an otherwise “non-dangerous” substance is used e.g. an acid spill on aluminium foil generates hydrogen gas which is a fire and explosive hazard.

3.1 Chemical Hazard Labelling

Since 1 June 2015 all newly produced chemicals on the European market are classified and labelled according to CLP.  A complete overview of the classification and labelling can be found here. Below is an example of a GHS label usually found on chemical products.


3.1.1 Pictograms

The GHS hazard pictograms consist of 9 pictograms and are shown below. Substances marked with any of these pictograms are classified as dangerous substances.


3.1.2 Signal Words

Signal words are a new implementation of GHS and indicate the level of severity. The signal words Danger and Warning are assigned to a specific hazard category where Danger is indicating a more severe hazard category. Some of the lower hazard categories may not be assigned a signal word. Signal words are directly written on the label for chemical products.

3.1.3 Hazard Statements (H and EUH)

A hazard statement (H) is assigned to each hazard class and category. The GHS consists of three hazard groups: physical, health and environmental. Each group has multiple hazard classes, further containing categories and sub categories. EU have added a few extra hazard statements labelled as EUH. You can find all H statements here.

3.1.4 Precautionary Statements (P)

Precautionary statements (P) are replacing the old S-phrases and they function as a set of standardized precautionary phrases giving advice about the correct handling of hazardous chemicals. You can find all P statements here.

3.1.4 Safety Data Sheets (SDS)

Safety data sheets are available for all substances on the market as regulated by CLP. These are available from the supplier upon request or usually easy accessible through their webpage. The SDS is needed to make a proper risk assessment. Examples of SDS are shown below (click to enlarge).


3.2 Areas at the Facility with Permanent Hazards

The areas listed below are larger areas where dangerous substances will be present at all times and extra caution is advised. Signs with pictograms shall be present if any chemical hazards are present.

Open areas in A-, B-, C. and D-buildings

1. Gas bottles.
Gas bottles may be present at all areas in the building and shall be marked by a tag from the CS team. The tag implies that the bottle has been acquired from the gas depot correctly and the work area is known. Gas bottles not in use shall be stored outside in the gas depot or inside the designated 90 min fireproof gas cabinets where approved by the CS team. It is not allowed to pick-up gas bottles from the central storage and move them around without approval from CS team. Routines on how gas bottles will be handled are currently being written.

2. Truck charging stations.
Charging stations for trucks are spread out around the A- and D-buildings. They must be clearly marked and the necessary protective equipment must be present at those areas.

3. Spray cans and ethanol/acetone in 0.5 L bottles.
These chemical products are extremely flammable solvents or gas under pressure. All solvents in 0.5 L squeeze bottles must bear a tag from the CS team due to the required tracking of flammables in each fire cell. Please observe any EX-classed area (marked with a yellow/black EX sign)

Chemical laboratories (A- and D-buildings)

There are in total four chemical laboratories that will be available for staff and users. Access to the chemical labs requires the extended chemical safety and a Lab-Access training (currently under construction). Contact the CS team for more information.

The chemical safety laboratory located between the A- and the D-building will serve as the main contact point for staff and users with the CS team. Staff chemicals will be stored in this laboratory along with consumables, ethanol, acetone and mini-gas bottles.

Beamlines/STM lab (A-, C- and D-buildings)

During commissioning and operation every beamline possesses different chemical hazards. Note that the chemical hazards at a beamline can change several times a week. Please observe the safety information that should be located outside the control room and posted by the beamline manager. Never enter a preparation lab or experiment area before contacting a beamline staff member.

Workshop area/vacuum laboratory (D-building)

The machines inside the workshop use different oils and cutting fluids. Ethanol, detergents, gas bottles, spray cans are other chemical hazards in this area. A temporary storage room for dangerous substances exists in the workshop. Always contact a workshop staff member before entering the workshop area.

Storage area (outside D-building)

The main gas depot is placed here and all dangerous waste will be stored here until it is collected. Staff will have limited access to this area.

4. Miscellaneous Information

4.1 Food and Beverages

Consumption of any food and beverages is strictly forbidden in areas where chemical hazards are present.

4.2 Pregnant and Nursing Women

If you are pregnant or nursing, contact your line manager who is responsible to perform a risk assessment. If you are in the early pregnancy phase and afraid of being exposed to dangerous substances, you can contact the CS team in confidence for any questions.

5 Summary

To summarize, the most important hazard points are listed below when moving around in buildings A-D:

  • Be aware of hazard signs and pictograms.
  • Do not enter a hazard area if you do not understand the risks.
  • Working with chemicals requires extended chemical training.
  • Access to the chemical laboratories requires Lab-Acess training.
  • Accessing and tagging of gas bottles is done by specially trained staff.
  • Be aware of gas bottles, spray cans and small containers of ethanol/acetone.
  • Inform the CS team if any improper handling is observed.
  • Report all chemical hazard related incidents to the CS team.
  • Encourage others to follow rules, routines and the use of personal protection equipment. Together we work to improve the work environment and strengthen the safety culture!

6. Contact Details

To solve acute problems during daytime please contact the CS team directly on phone: +46(0)705-25 92 34, where you will get hold of one of us. Otherwise email us with any questions, concerns or other issues you might have.

Direct contact details:

Katarina Liljenberg       +46 (0)703 – 452 698          Chemical Safety Officer
Susanna Johnmark       +46 (0)730 – 728 769          Environmental Safety Coordinator