Extended Chemical Safety

This extended part of the safety regulations applies to the handling of dangerous substances at the MAX IV facility. It is required for personnel that will engage in hazardous work or bring hazards to the facility.  The objective is to protect people and the environment from potential hazards associated with the use, storage and transport of dangerous substances within the facility.


1 Applicable Regulations

CLP (European regulation nr 1272/2008) (link to a guide, not the law)

AFS 2014:43 – Chemical hazards in the working environment

AFS 2009:2 – Workplace design

AFS 2015:7 – Occupational exposure limit values (only in Swedish)

AFS 1999:7 – First aid and crisis support

AFS 2019:3 – Medicinal control

AFS 2007:5 – Pregnant and nursing employees (only in Swedish)

AFS 2008:13 – Signals and signs (only in Swedish)

AFS 1997:7 – Gases (only in Swedish)

AFS 2001:4 – Gas bottles (only in Swedish)

FoHMFS 2014:4 – Folkhälsomyndighetens föreskrifter om teknisk sprit (only in Swedish)

SÄIFS 2000:2 – Sprängämnesinspektionens föreskrifter om hantering av brandfarliga vätskor (only in Swedish)

SÄIFS 1998:7 – Sprängämnesinspektionens föreskrifter om brandfarlig gas i lös behållare (only in Swedish)


2 Purchasing of Substances

Until further notice, contact the Chemical Safety team (CS team below) before buying any substance that is hazardous (see the SDS). The first time you order any chemical substance, a risk assessment of that substance must be performed (see Section 4) and after approval you will be allowed to order it. Make sure that the package reference is marked with Chemical Safety team. Upon arrival at the goods entrance the parcels will be given to the CS team laboratory between A and D building as soon as possible. The CS team will register the substances into KLARA (chemical database) and assign a designated storage area before notifying the purchasers of its arrival.


3 Storage of Dangerous Substances

As the location of all dangerous substances at the facility must be known, they must be stored in their designated cabinets in the chemical laboratories or other areas approved by the CS team when not in use. The long term storage of staff chemicals will be in the CS team laboratory between building A and D. Dangerous substances shall not be moved to a different storage cabinet without clearance from the CS team.

3.1 Storage Containers and Labelling

Containers, bottles and other receptacles which may be confused with food, beverage or tobacco containers may never be used for holding dangerous substances. The substance shall be stored in the original container wherever possible. For other containers, you have to ensure that the container is suitable and resistant against the substance stored. Please contact the CS team for help in the selection of suitable storage containers.

Clear labelling is the best way to avoid dangerous mix-ups. All containers with chemicals must be clearly and permanently labelled. The original container is the most suitable as the manufacturer follows the CLP regulation. If you change or transfer substances to a new container it must be labelled with the following information:

  • The substance name as stated on the original container.
  • Your contact details, date and assigned experiment number (if applicable).
  • Hazard pictogram as stated on the original container according to CLP. Consult the SDS. GHS pictograms are available in the chemical laboratories and the CS team laboratory.
  • The KLARA chemical database must be updated if this is a permanent new container. Contact the CS team. If this is a temporary container that will be used during a few days of experiment and then disposed, the KLARA update can be omitted.


Information on how to dispose of empty storage containers is found in Section 5.

Regular inspections will be performed by the CS team to maintain the storage and labelling regulations of dangerous substances.


4. Working with Dangerous Substances

4.1 Risk Identification and Information

Before any new chemical hazard is introduced to a working area, a risk assessment must be performed as regulated by the Swedish work environment authority. Depending on the chemical hazard, different type of risk assessment shall be carried out as stated below.

1. Introducing a permanent hazard (e.g. 1 L ethanol/day will be in a specific location for regular cleaning purposes).

2. Introducing a temporary hazard. (e.g. 1 L ethanol/day will be used at a specific location (inside the 3GeV ring) over 1-7 days.) Typical contractor/maintenance work.

3. Performing an experiment in the chemical laboratory or at a beamline (e.g. working on a new reaction setup involving dangerous substances at a beamline).

In each area where permanent hazards exists, the SAM (systematic work environment)-responsible person must have, at least, an annual review of the risk assessment previously performed to make sure all required information is up to date.

4.1.1 Introducing a Permanent Hazard

If a new chemical hazard is introduced to a working area that will become a permanent hazard, the existing risk assessment must be updated. If no prior risk assessment exists, a new one must be done. Contact the SAM-responsible person for that area to make sure that all required documentation is produced. The CS team can support the SAM-responsible to evaluate the risk assessment before the chemical hazard is allowed to be used in a specific area. Chemical classed as CMR (carcinogenic,mutagenic and reprotoxic)  compounds require a separate risk assessment and a substitution check.

4.1.2 Introducing a Temporary Hazard

A local work permit will be issued by the CS team or delegated named persons.

4.1.3 Performing an Experiment at a Beamline/Chemical lab or other Equivalent Area

All experiments planned in these areas must be declared via the DUO system. The experiment will be classified and either approved or rejected. If approved, the experiment will be classified as Green, Yellow or Red experiment. Different safety mitigation will be enforced on each level of colour classification. The necessary documentation will be prepared for the experiment by the CS team and posted where required by SAM (systematic work environment)-responsible persons or other delegated persons.



4.2 Ethanol and Acetone

Ethanol and Acetone for cleaning purposes can be found in the chemical laboratories. If you lack access to the chemical laboratories your main distribution point is the CS team laboratory between building A and D.


4.3 Radioactive and/or Activated Substances

Contact the Radiation Safety team if you have any plans to use these substances.


4.4 Lead

The lead at the facility is mainly used for radiation shielding. A radiological work permit (RWP) is needed to modify any lead structures or shielding. Contact the Radiation Safety team for more information.


4.5 Beryllium and Beryllium Windows

Beryllium is an extremely toxic metal and any work involving Beryllium requires a special approval from the CS team. Beryllium in equipment or installations are permanent hazards. Installing or modifying a Beryllium window requires a work permit from the CS team before any work is performed.


4.6 Adhesives

Any work with adhesives that contain isocyanates, epoxy, formaldehyde resins, organic acid anhydrides or methyl-2-cyanoacrylate or ethyl-2-cyanoacrylate are under strict regulations and medicinal control. Special training is also required. No work with any of these adhesives is allowed before a risk assessment has been done by the user and cleared by the CS team.


5 Dangerous Waste Handling

Contact the CS team for all type of dangerous waste collection. Guidelines can be found in Lund University waste guide (only in Swedish).


6 Contact Details

To solve acute problems during daytime please contact the CS team directly on phone: +46(0)705-25 92 34, where you will get hold of one of us. Otherwise email us with any questions, concerns or other issues you might have.

Direct contact details:

Katarina Liljenberg       +46 (0)703 – 452 698          Chemical Safety Officer
Susanna Johnmark       +46 (0)730 – 728 769          Environmental Safety Coordinator