General and Fire Safety
It is important to prepare for emergency situations before they arise. You must be familiar with the part of the building you are in and be able to locate:
- The evacuation routes
- The assembly point after evacuation (along the A building wall close to the D building entrance)
- First aid stations, defibrillators, eyewash stations and emergency showers
- The nearest fire alarm button and fire extinguisher
- Ventilation failure alarm, where appropriate
- Gas alarm, where appropriate
- Supervised and controlled areas (radiation safety)
Keeping evacuation routes and access to emergency equipment free from obstacles is vital for all our safety.
The facility is equipped with fire detectors. When a fire is detected, the evacuation alarm starts and a signal is sent to SOS Alarm.
Evacuate the laboratory when you hear the evacuation alarm (alarm bells) or when an evacuation is announced through the loudspeakers (E-building). This applies even if you have not noted any danger yourself. Leave the building by one of the evacuation routes and go to the assembly point. On your way out, warn people in your surroundings and encourage them to evacuate. Do not use the elevators.
If you observe a fire or other serious threat
You must always consider your own safety first, adding another casualty is never right. But as long as you can do so safely you should first save those in danger and then warn those threatened by the danger. Then press a fire alarm button to start the evacuation alarm (the alarm is also sent to SOS Alarm) and evacuate the building. As soon as possible, call 112 to SOS Alarm to give additional information to the emergency services. Always meet up with the emergency services to guide them to the location of the danger.
In case of a small fire
You should never enter a smoke filled enclosure, but if feasible try to smother the fire with suitable material or with fire extinguishers. If you cannot extinguish a fire safely then try to limit the spread of the fire by, for instance, closing any door that could contain the fire when you evacuate.
Ventilation failure alarm
The chemistry labs, some beamlines and a few other enclosures have local ventilation failure alarms. When these go off it is generally enough to evacuate the enclosure in question. If you are aware that the current activity in that enclosure may generate hazardous conditions outside that enclosure, e.g. if highly toxic substances are exposed, then press a fire alarm button to initiate evacuation of that building. More information about handling toxic substances can be found under chemical and gas safety.
Give first aid, in case of heart failure using the closest defibrillator. If possible, remain with the victim. Shout for help, and if necessary, have someone call 112 to SOS Alarm for an ambulance. Make sure someone meets the ambulance to guide them to the location of the patient.
Reporting of incidents and occupational injuries
Situations and events that could have led to accident or health problems are defined as incidents. All incidents need to be reported to your line manager and Safety manager. It is also possible to report incidents anonymously.
Occupational injuries and serious incidents
If you have suffered an accident or serious incident that posed a threat to life or health, you must immediately inform your line manager and safety manager. Accidents that occur during travel between work and your home must also be reported. All accidents and serious incidents must be reported immediately to the Swedish Work Environment Authority by the line manager.
If you are not a MAX IV employee, call your local contact.
Information on reporting is found here: https://intranet.maxiv.lu.se/safety/systematic-work-environment-management/reporting-occupational-injuries-and-incidents/
Below are listed some general rules that apply all over the facility. Area or task specific rules and guidelines are posted elsewhere.
To get unaccompanied access to the MAX IV Laboratory and be issued a MAX ID access card you must be 18 years of age or older, complete the required safety training and pass the safety test. You are not allowed to give or lend your MAX ID card to anyone else, or to let anyone in who does not have a MAX ID card of their own.
Some areas and tasks have specific safety restrictions and/or requirements and these can change from time to time – adhere to signs and regulations.
When we have construction areas these are fenced off and rules for access are posted locally. These usually include, at least, the wearing of helmet, reflective vest and safety shoes.
You can bring visitors to the facility for job-related purposes. Privately, employees can bring a small number of visitors if it can be done in a way that does not interfere with on-going activities. The visitors must be registered at the reception and be escorted by you during the visit. You have the responsibility that the safety rules are followed. You should only take visitors to areas where you are familiar with the local risks. Visitors younger than 15 years old are only allowed in the office buildings and visitors younger than 18 years old are not allowed to enter controlled areas.
Fire safety rules
- Flammable gases and liquids must be kept in designated ventilated cabinets when they are not in use. Exception: where solvents are frequently used for cleaning purposes these may be stored in small bottles at the workplace; this amount should be minimized and may never exceed the limits stated in each area’s ATEX documentation.
- The transfer of flammable liquid to smaller vessels must be done in a fume hood or outdoors.
- Minimize the amount of flammable material at your workplace and dispose of packaging and other flammable material as soon as possible; at the latest at the end of your workday.
- Do not block evacuation routes and access to emergency equipment.
- Hot work may only be performed by those with the necessary education and a valid permit for the task at hand.
Trucks, traverses, lifts, concrete doors and cranes
Trucks, traverses, lifts, concrete doors and cranes may only be operated by those who have the appropriate training. Suitable safety equipment must be used.
Contact the Electrical and power supply systems team if you need help with installations or other electrical work. Only persons approved by MAX IV are permitted to perform these tasks.
N.B! This includes tasks that you, according to Swedish rules, are allowed to do in your private home. Ask if you are uncertain!
Equipment that is not CE certified (home-built or modified) must be approved by the Electrical and power supply systems team before installation.
High magnetic fields from some of the laboratory’s installations may interfere with medical implants such as pacemakers. If you carry such a device, contact your line manager/local contact.
Solitary work means work carried out in physical or social isolation from other people and should be avoided as far as reasonable. Hazardous work may not be performed as solitary work.
In order to determine whether an operation may be performed or not, the ability to quickly get help if something unexpected happens is vital. This may, depending on the operation, often be solved by having mobile phone contact with somebody, by having someone periodically check up on you, or by asking somebody nearby to assist you.
Risks for pregnant and breastfeeding women
If you are pregnant or breastfeeding, your line manager must conduct a risk assessment, investigate, and take measures to ensure that you have a safe work environment. If the identified risks cannot be eliminated, the employer must take all measures that are practically possible and reasonable to give you other tasks.
You are not allowed to work with a hazardous task as long as the risk remains. Pregnant women are provided with electronic dosimeters upon request, or when recommended by the radiation safety team.
If you are not a MAX IV employee, please present the risk assessment done by your employer to the local contact before or upon arrival. There might be additional risks to be aware of at the facility.
More information is found via the link in the right hand column.
Reporting of events, conditions and deviations related to safety
Staff and contractors are requested to report events, conditions and deviations that are or could be of importance to safety. If it is related to radiation safety, contact radiation safety on-call as soon as possible. We want to emphasize the importance of also reporting damage to equipment that you accidentally cause. MAX IV ensures that this can be done without concerns of penalties to the individual worker.
All doors in the outer walls are connected to the burglary alarm. Entrance doors, i.e. doors with card readers, will send an alarm if kept open for more than 60 seconds (a buzzer will sound 30 seconds before) – all other doors send an alarm immediately if opened.